Some jobs and work units cannot achieve required service levels with altered work schedules. These might include: Make sure to add if there will be trial periods along with their duration. Flexible Work Arrangements. [Company name] will evaluate the impact on the employee’s colleagues as a result of the arrangement. Now that many companies have to implement new policies regarding when, how often, and how long employees are in the office, creating a flexible work schedules policy is essential. The pilot period will normally be at least 30 days. This can include every staff employee, contract employee, freelancer, and any paid or voluntary member, or anyone else the policy may affect. It’ll be a good idea to talk to key managers ahead of time and help them understand the big picture. What should a flexible work schedule policy contain? • Flexible working hours gives employees the option of changing starting and ending times on a periodic, open-season basis as determined by management. Over the past few months, we have learned so much about productivity, flexibility, resilience and compassion. An employee will have fewer work hours than the standard workweek, with salary being adjusted accordingly. Alternatively, an employee may work nine hours Monday through Thursday and four hours every Friday. One of the more widespread changes experienced is that of remote work, with employees staying out of the office almost entirely during the workday. It may be wise to trial the policy within one department or a small group of employees. In response the growing popularity of flexible work schedules and increased requests from our employees, St. Bonaventure University is pleased to offer the opportunity for flexible work schedules. The U.S. Department of Labor defines the flexible schedule as “an alternative to the traditional 9 to 5, 40-hour work week.” It goes on to say, “It allows employees to vary their arrival and/or departure times. Flexible work schedules are voluntary work schedules that are approved by supervisors or managers. However, for most roles, we view working from home part of the time (less than 50%) as now standard – assuming manager and team alignment. An FWS schedule also includes designated hours during which an employee may elect to work in … Utilizing a flexible work schedule policy allows employees to modify their arrival and departure times, how long they work, or from where they work. • Eligibility When managers understand how … In cases where the employer rejects the employee’s request, the employee must receive a formal letter stating the reasons for the rejection. It allows employees to vary their arrival and/or departure times. Our guidance is to help employees plan ahead for the future. 3. Your email address will not be published. For example, creating a flexible workweek for the employee would still allow them to maintain work quality. The option also reduces employee turnover, absenteeism, and tardiness by allowing workers to flex hours around home and family obligations. It’s important to list which flexible work option will be available to employees and clearly distinguish between them. Also mention the goals and responsibilities of the employee, as well as what is expected of you as an employer. Additionally, non-exempt staff members may not increase their number of daily or weekly work hours per this policy. The University encourages and authorizes individual departments to implement flexible work schedules to meet business needs. Alysa Taylor, Dec 14, 2020   |   Use these tips provided in this guide to structure a great flexible work schedule policy, to create a great flexible work environment. It’s important to point out that the Fair Labor Standards Act in the US doesn’t mention flexible work schedules. Here are some important sections to include in a flexible work schedule policy: In the first section of the policy, you should explain why the business is implementing a flexible work schedule. The purpose of this policy is to describe the types of flexible work arrangements that may be made available to certain [company name] staff, the process for initiating a request for a flexible work arrangement, and how we determine an employee’s eligibility for an alternative schedule. Giving up some control of work schedules gives increased employee morale, engagement, and commitment to the organization. Customer satisfaction can in no way be impacted by an employee’s flexible work schedule. Why do you need a flexible work schedule policy? If the department’s operations are largely dependent on teamwork, [company name] may reject the proposal. A survey conducted by the Society for Human Resource Management found that 91% of human resource professionals agreed that flexible work arrangements lead to increased employee engagement levels, job satisfaction, and retention. Toni Townes-Whitley, Kathleen Hogan - Executive Vice President and Chief People Officer, Sarah Bond, CVP, Gaming, Microsoft; Travis Walter, CVP, Microsoft Store; and Charlotte Yarkoni, CVP, Cloud + AI. (Variations on this flexible schedule exist including twelve-hour workdays but this is not recommended.) of engaging in a flexible work program, it does not sufficiently manage expectations from the outset. Here are a few tips on how to effectively implement a flexible work schedule policy: While the ultimate goal of implementing a flexible work schedule for your staff is to create a better working environment, don’t underestimate the amount of work involved in implementing such a policy. 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